How To: Manually Add an EMS Reservation to Your Outlook Calendar

How-To Guide: Manually Add an EMS Reservation to Outlook

Overview

EMS normally syncs your reservation with your university Outlook calendar.  If the calendar sync is unavailable due to a system outage, or otherwise not working as expected, follow the steps below to manually add your reservation to your calendar.  

Note: If you make any changes to your reservation in EMS after completing this process, the calendar event will not update automatically. You will need to repeat these steps to ensure your calendar reflects the most current reservation details.  

 

Step-by-Step Instructions

Step 1: 

  • After creating your reservation, select "Add to my calendar".  

Screenshot of the window after creating a reservation with a red arrow pointing to the link to Add to my calendar.

Step 2: 

  • Save the downloaded calendar file (.ics) to a location that is easy to access, such as your Downloads Folder or Desktop. 

Step 3: 

  • Locate the downloaded file in File Explorer.  
  • Right click the file and select Open with > Outlook (classic).  
    • Note: You must use Outlook (classic) for this process to work correctly. 

Screenshot of the window to open. Open With is in a red box, Outlook (classic) is in a red box.

Step 4: 

  • When the Outlook calendar event opens, select Save and Close. The reservation will now appear on your university Outlook calendar.

  Screenshot of the Outlook calendar with the option to Save & Close to add the event.

 

Conclusion

You have now successfully added an event reservation from EMS manually to your university Outlook calendar. 

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