EMS: Add AV and Videoconferencing Services - CU Anschutz

Overview

This guide will walk you through how to add AV and Videoconferencing services to your event in the EMS Room Scheduling System.

 

Process

Step 1. Log in to the EMS Web App, click My Events, find the reservation to edit in the list, and click the reservation name.

Screenshot of EMS page with My Events highlighted and a red box around the name of the event to edit.

 

Step 2. Click Add Services. 

Screenshot of EMS reservation details with a red box around the link to Add Services.

A list of available support services will populate. Scroll down to find CU Anschutz AV Equipment.
Note: Both AV services and Videoconferencing services are located in this category for the CU Anschutz Campus.

 

Step 3. Provide the start time of your activity and review and agree to the Terms and Conditions.

 

Step 4. Select one of the items under In-Person AV Services or Videoconferencing Services. Fields bordered in red are required.

Screenshot of the AV Equipment options for CU Anschutz with a red box around the two required fields.

 

 

Step 5. Use the special instructions box to describe your activity and AV or Videoconferencing needs. Include specific details and important start/end times. Click OK when finished.

Screenshot of text box to add special instructions about your event and AV needs.

Step 6. All requested items will move over to the Services Summary section at the right once selected. Click Next Step.

Screenshot of the services summary section with a red box around Next Step button.

 

 

Step 7. Select the bookings to add the service items to and click Add Services.

Screenshot of the services you want to add to the booking with a red box around the check box to select and around "Add Services" button.

Tip: The top check box will automatically select all of the bookings. 

  • The requested services will be added to the bookings you selected, and you will receive a confirmation email from the AV Services team.
  • Detailed instructions for editing and cancelling services are located in the EMS Web App User’s Guide.
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Related Services / Offerings (2)

Access EMS
Click here to access the EMS Web App and reserve rooms and services on campus.
AV and Conferencing Services
Audiovisual and Conferencing Services provide reservable, support for meetings, conferences, webinars, hybrid events, and recorded sessions across campus. These services must be scheduled in advance as part of your room reservation in EMS, and include AV staffing, videoconferencing support, AV setup, recording services, and equipment rentals.