EMS: How to Get a Reservation Summary

How-To Guide: Get a Billing Estimate for an EMS Reservation

Overview

This guide will help you get a billing estimate for services you've requested in EMS.

What You'll Need

Before you begin, you'll need:

• Access to the EMS Web Application using your University login
• A previously created room reservation in the EMS system
• Please note, EMS Web Application is optimized for use on a desktop or laptop computer

Step-by-Step Instructions

Step 1: Find your existing reservation

• Log in and click "My Events"
• Find the room reservation to add services to in the list
• Click the reservation name in blue to open it 
• Tip: "Use Search Reservations" to find a reservation quickly, you can use any part of the Event Name or Reservation ID

Step 2: Review your summary

• Click "View Reservation Summary"
• A list of requested support services will populate
• Scroll to view each date, room, and service and review the details for each requested item, note hourly labor services and items are estimates and charges will be finalized and billed after the activity based on actual hours and item usage
• Tip: Reviewing the Reservation Summary can help to identify any duplicate requests or items that are assigned to the incorrect room. Update any errors using "Manage Services," see EMS: How to Request Services for detailed instructions

• Note the list of rooms and services includes those that you have requested and does not imply that the room or services have been confirmed by the provider, review individual confirmation emails from schedulers and service providers to ensure rooms and services are confirmed

Step 4: Email the summary

• Click "Email Reservation Summary" to share it via email
• Click the name of the reservation to return to the "Reservation Details" page to make any needed edits

Troubleshooting & Tips

• Detailed instructions for editing and cancelling services are located in the EMS Web App User’s Guide.
• If you need help, please request assistance here: Service - EMS General User Support

Conclusion

Great Job! You have reviewed the details of requested services your event!